Use of Email Communication Tools

In our current world, multiple email accounts are normal and even required. In actuality, it can help organize your email and it is very easy to move between accounts in Gmail.

Type

Examples

Correct Use

Named jaars.org account*

fred.flintstone@jaars.org

All JAARS related communication, files, calendars, etc. All internal communication as well as with outside customers and vendors.

Positional account***

Technology.Director@jaars.org

Titles are best used as an Alias to a main account, not a separate account.

Positional accounts are primarily for external contacts to contact departments. They do not have access to Drive, Chat, Calendar, etc.

Group account

technology@jaars.org

purchasing@jaars.org

managers@jaars.org

aviation@jaars.org

Outside contacts addressing a department.

Multiple people on a team having access to communications.

Wycliffe account*

cameron_townsend@wycliffe.org

Wycliffe communications, communications for PD activities.

SIL accounts*

ken_pike@sil.org

For SIL business and operations

Personal account**

fred@windstream.net

jdoe123@gmail.com

All non- business uses. Banking, Shopping, personal communication, etc.

Google Chat

fred.flintstone@jaars.org

JAARS messages and short conversations with individuals or groups.

Personal phone texting

704-321-1234

Personal messages

*Please note, the content in these accounts belong to the organization who is hosting them and when your service with that organization ends, you will lose access to those files and messages.

**All staff are encouraged to have and use a personal account.

*** Current Positional Accounts are being migrated to either alias or groups accounts.